Accounting Onboarding Questionnaire

Overview

Gathering this information allows us to pre-configure your CMPOnline account to match your specific financial workflows, ensuring your training session is productive and focused on your actual data. By understanding your banking and billing preferences, our specialists can tailor the system settings in advance so you can hit the ground running once your CMPOnline site goes live.

Regarding Trust accounts, we strongly recommend firms open a new Trust account before switching to CMP. To accomplish this, we recommend the following steps:

Open new trust account with your bank’s required minimum deposit
Order new QuickBooks-style checks for the new account

Prior to go-live, we also recommend the following:

Run remittances and issue checks on all payments in your existing system from your old trust account(s)
Run Trial Balance report(s) identifying any files with trust balances (Client Costs / Client Funds)
Reconcile your old trust account
Run Trial Balance and Audit reports

By doing this in advance of the conversion, it will simplify the overall trust reconciliation process as accounts once balanced in the old system can be transferred to CMP and you begin with a clean trust account.

Accounting Onboarding

Name

Company Name

Email Address

Phone Number

Trust Accounting

How many Trust Accounts does your firm have? How many Trust Accounts does your firm have? One Multiple

If multiple, are they linked to: If multiple, are they linked to: Individual Clients Practice Areas Location Attorney Based

How often do you reconcile the Trust Account? How often do you reconcile the Trust Account? Daily Weekly Monthly

Please provide any additional details about your firm's Trust Accounting:

Fee Arrangements

Which fee arrangement(s) does your firm support? Which fee arrangement(s) does your firm support? Contingent Fee Arrangements Hourly Fee Arrangements Flat Fee Arrangements Hybrid Arrangements based on:

If Contingent: If Contingent: Fixed Rate for Entire Balance Fixed Rate Plus Additional Rate Post-Suit Bracketed Rates (Percentages that change based on the amount collected) Other

If Hybrid: If Hybrid: Case Status Case Type Stage of Litigation Other

Do you participate in agreements with referral attorneys (i.e. outside counsels)? If so, how is your fee arrangement structured? Do you participate in agreements with referral attorneys (i.e. outside counsels)? If so, how is your fee arrangement structured? Fee Splitting Flat Fees Other:

Other type of referral agreements:

Do you charge suit fees? Do you charge suit fees? Yes No

Please provide any additional details about Fee Arrangements:

Costs / Billing

Do you advance costs and, if so, from what type(s) of account? Do you advance costs and, if so, from what type(s) of account? Yes No

Advance Costs: Advance Costs: Main operating account Separate cost account Other operating account Credit Card account Separate petty cash account

Do you manage cost accounts (prepaid accounts by client or costs only)? Do you manage cost accounts (prepaid accounts by client or costs only)? Single cost account for multiple clients Client specific cost accounts

Do you: Do you: Front costs and bill clients? Front costs and deduct from remit? Request anticipated costs from client in advance?

How do you bill clients? How do you bill clients? Hourly Contingent Flat fee

Please provide any additional details about costs / billing:

Debtor Payments

Do you accept credit card payments? Do you accept credit card payments? Yes No No, but would like to.

Current Payment Processor:

Do you routinely hold checks (hold period before remitting)? Do you routinely hold checks (hold period before remitting)? Yes No

How Long?

Do you have debtors that pay direct to client? Do you have debtors that pay direct to client? Yes, and firm bills for fees. Yes, and client remits fees to firm when they receive the payment. No

Default Payment Hierarchy: Default Payment Hierarchy: CFIP - Costs, Fees, Interest, Principle CIPF - Costs, Interest, Principle, Fees FIPC - Fees, Interest, Principle, Costs IFCP - Interest, Fees, Costs, Principle IFPC - Interest, Fees, Principle, Costs IPFC - Interest, Principle, Fees, Costs Varies based on client’s preference Other:

Other:

Default Interest Method: Default Interest Method: Fixed rate Variable rate Both:

Both:

Please provide any additional details about debtor payment procedures:

Remittance

How are your contingency rates typically structured? How are your contingency rates typically structured? Gross Net

Do you have custom remittance reports? Do you have custom remittance reports? Yes No

Do you subtract costs prior to calculating fees? Do you subtract costs prior to calculating fees? Yes No

Do you remit via: Do you remit via: Check Wire ACH Other:

Other:

Do you batch/combine checks: Do you batch/combine checks: For all clients (One combined check for all matters) For some clients (One single check for each matter)

Does your remittance process include any of the following: Does your remittance process include any of the following: Remit costs last Remit on negative payments (Only available for clients with combined checks)

Please provide any additional details about remittance procedures:

Other Information:

Please provide any additional information that may be required to allow us to understand your particular accounting process(es).

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